Introduction to Character Mode Notes and Comments Text Editing

This Appendix applies to using character mode notes and comments on Windows and Windows Networks only. If you are a UNIX user, you may skip this chapter.

Also, refer to the Using Notes section of the Use of Function Keys, Tool bar and Windows chapter.

Word-processing commands are provided to edit text within notes and comments. The size of the window or box into which you enter a note varies from one application to another, but the commands themselves are generally the same because the same software is used. The User documents do not give details of these commands but refer you to this document.

A few applications are exceptional in using their own software for note entry. For instance, notes associated with serialized units in Inventory Control use a simplified form of these commands. Where this is the case, the User documentation explains any differences.

The commands are listed below:

Insert Mode/Overstrike Mode

To switch between insert and overstrike mode, press <Insert>.

Cursor Movement

Listed below are cursor movement commands:

To do this	Press this key
Move one character to the right	<Ctrl>+D
Move one character to the left	<Ctrl>+S
Move to first character of previous word	<Ctrl>+A
Move to first character of next word	<Ctrl>+F
Move to end of line (Second <Ctrl>+J moves to beginning of line)	<Ctrl>+J
Move to top of screen (Second <Ctrl>+R moves to previous screen.)	<Ctrl>+R
Move to bottom of screen (Second <Ctrl>+C moves to next screen.)	<Ctrl>+C
Move to bottom of screen (Second <Ctrl>+V moves to top of screen.)	<Ctrl>+V

Text Deletion

Listed below are text deletion commands:

To do this	Press this key
Delete previous character	<Backspace> or <Ctrl>+H
Delete current character	<Ctrl>+G or <Del>
Delete next word on current line	<Ctrl>+N
Delete previous word on current line	<Ctrl>+P
Erase to the end of the line	<Ctrl>+T

Paragraph Reformat

Listed below are paragraph reformat commands:

To do this	Press this key
Reformat paragraph. Removes excess blank space in paragraphs.	<F5>
Letters and Form letters only:
Marks paragraph so that it is not reformatted by the <F5> key. A second <F6> removes this protection so that <F5> will reformat a paragraph. The paragraph is also unaffected if an entire letter is reformatted.
For letters, this key may be used only on the lines in the message part (body) of a letter. It is not valid in the header (top part) or closing (end part) of a letter.	<F6>

Copy Command

Listed below is the copy command:

To do this	Press this key
Mark a line for copy.	<Ctrl>+L

If you move to another line on the screen and press <Ctrl>+L again, the marked line is copied and placed just above the line on which you are currently positioned.

Copy and Paragraph Reformatting

If a line is copied to a paragraph protected from reformatting, this line is also protected (whether this line was protected in its original location or not). Similarly, if a line is copied to an unprotected paragraph, the line is unprotected (whether this line was protected in its original location or not).

Undo

Listed below is the undo command:

To do this	Press this
Undo changes on a line	<Ctrl>+U

The Undo can be done only if the cursor has not moved off the line. (Does not Undo paragraph reformatting.)

Exit

Listed below is the Exit command:

To do this	Press this key
Exit from word processor mode	<Esc> or <Ctrl>+K

Letters/Form Letters

When positioned on the control panel at the bottom of the screen, you may use the following keys:

To do this	Press this key
Display a ruler on the screen	R
Display the type for each line on the screen. Each line has a type as follows:	L
Header (top part) of letter	H
Message (body) of letter (normal case)	M
Message (body) of letter (when line has been marked so that it will not be reformatted)	B
Closing (end part of letter)	C

Press R or L again to remove the displayed information from the screen

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